STEPPING STONES FOUNDATION ARCHIVE

ARCHIVE MATERIAL USE REQUEST

Use of documents, photographs, recordings and other materials (“Material”) in archive of The Stepping Stones Foundation (“Foundation”) by applicant (“Borrower”) is subject to conditions and limitations set forth below.

By submitting the below form you certify that you agree and understand all of the conditions below and all rules of Stepping Stones Archive.

Conditions Governing the Use of Stepping Stones Foundation Archives Materials:

1. All requests for the use of Stepping Stones Foundation Materials in any medium will be considered on a case by-case basis. This agreement shall remain in effect for a period determined by the Foundation once this agreement is reviewed and approved. 
2. It is the responsibility of the Borrower to obtain any copyright permission(s) from the copyright holder.
3. The Foundation may assess a fee for the use of Materials from its archive/collections. Such fees are assessed on a case-by-case basis and are intended to offset the expense of handling, retrieval and archival administration. Fees cover non-exclusive, one-time use only unless otherwise indicated. Fees are to be paid in advance and are in addition to duplication costs, if applicable.
4. A proposed production or publication of any piece of Material must result in a suitable presentation of the original. Superimposition of text, cropping, manipulation of the image, change in aspect ratio or frame rate, the addition of color, or other alterations or distortions are not permitted without special permission of the Foundation.
5. The following credit line must be used: “Courtesy of the Stepping Stones Foundation Archives Center, Stepping Stones, the historic home of Bill and Lois Wilson, Katonah, NY, www.steppingstones.org. Loan of archival material to this work does not imply endorsement.”
6. With the exception of images of William Griffith Wilson, Lois Burnham Wilson, Dr. Bob Smith, Anne Smith, and Ebby Thacher, Borrower agrees not to identify 12 Step group members pictured in or mentioned in loaned material by face or by full name. Only first name and last initial shall be used. Faces will be blurred when necessary to protect anonymity.
7. The Foundation requires that a complete copy of any publication or production that makes use of its materials be given within two weeks of publication or release to the Foundation for its collection.
8. Copies of Foundation Material are not to be further reproduced, sold, shared (online or otherwise), posted, placed in other collections, or given to another person, company or institution for any purpose without the written advance permission of the Foundation.
9. Additional permissions are required for use of Material in marketing, promotion, public relations, media relations, packaging, products, and merchandising efforts in association with Borrower’s production.
10. Any and all agreements with regards to the material specified above are valid for one year only and applicants must reapply if the intended publication does not reach fruition within one year of the below date.
11. Borrower will only use materials specifically granted permission and only for the purpose described below.
12. Borrower agrees to pay the use fees listed below.
13. Borrower acknowledges that the Foundation makes no representations as to the copyright status of the materials and the Borrower assumes all responsibility for securing required permissions relating to copyright, right of publicity and invasion of privacy that may be required in connection with the copying and use of the Materials.
14. Borrower agrees to comply fully with all provisions of this and any other agreements with the Borrower.